Guidelines for Paper Submission

Submitted papers published in the MFI 2021 Conference Proceedings must meet IEEE and RAS standards and requirements. These apply to the post-conference distribution of the Conference Proceedings as well, including submission to IEEE Xplore. Submitted papers must strictly adhere to the formatting instructions. The papers must be at least 4 pages long and should not exceed 6 pages. A regular registration without discounts includes one paper. Papers up to 8 pages are permitted, but extra page charges apply for each page beyond the 6 page limit.

Formatting and Templates

All papers must be formatted according to the IEEE RAS template (letter size paper). Templates and other supporting files can be downloaded using the following links:

Detailed instructions and support for the templates are provided under the links.

Use these templates to prepare the initial papers and final papers.

Steps of Final Paper Submission

After notification of acceptance, the final paper must be prepared and submitted. The final submission includes the following steps.

Compatibility Test

Final versions of accepted papers are required to pass the compatibility test in IEEE PDF eXpress. It will allow you to convert your MS Word™, LaTeX™, or range of other source files into IEEE Xplore® compatible files. You must use PDF eXpress to check your own PDF files for compatibility. Please follow the following steps to make sure your file is compliant with IEEE Xplore®:

  1. Go to the IEEE PDF eXpress website at
  2. Click on ‘Create Account’ to create your own IEEE PDF eXpress account for MFI 2021 using Conference ID: 52462X. If you have used IEEE PDF eXpress before, the system will recognize you as an existing user, but you still need to set up your account for MFI 2021.
  3. Upload source file(s) for conversion and/or PDF(s) for checking. The site contains extensive instructions, resources, helpful hints, and access to technical support.
  4. Proofread the generated PDF file thoroughly. There could be missing symbols, equations, graphs, and also reported errors. Please update the source file and repeat the conversion again. If the problem persists, please use the online help provided on the IEEE PDF eXpress site.

Registration and Submission Procedure

In order to be included in the MFI 2021 Conference Proceedings, at least one of the authors is required to register, attend the conference, and present the paper. The following three steps are required.

Step 1: Choose Format of Presentation

We offer the following modes for your presentation:

1. oral presentation with slides (15 minutes talk plus 5 minutes discussion)

2. interactive presentation at a poster session

The review process for both modes of presentation is identical, and papers of both categories will be published on IEEExplore. You can specify your preference in the submission system.

As we are already assembling the program, please register your presentation preference as soon as possible. Please note that the Program Chairs may have to override your given presentation preference in order to optimize the program schedule, and you will be informed as soon as possible if this happens. You have to print and bring the posters for the poster sessions yourself. A0 posters fit both horizontally and vertically on the walls provided.

Step 2: Register for the Conference

Registration for the MFI 2021 Conference has to be completed before submitting the final paper. A registration page will be provided soon.

Step 3: Submit your Final Paper

The submission for the final paper will be opened after the acceptance notifications have been sent.

Submission of Special Session Proposals

Each special session proposal should include an overview of the topic that identifies the relevance of the topic and introduces the papers to be presented. Additionally, special session proposals are more likely to be accepted if they include at least 5 invited papers. Detailed information on how to prepare proposals is provided here: Call for Special Sessions.
A proposal can be submitted in plain text or PDF, by email to the special session chairs

Submission of Tutorial and Workshop Proposals

Tutorials should cover a single topic in detail and should present the state of the art about a frontier topic, enabling attendees to fully appreciate the current issues, main schools of thought, and possible application areas. Workshops will complement the main MFI 2021 conference by facilitating in-depth discussions illuminating a specific topic of interest from different viewpoints. Tutorial and Workshop proposals should include the information stated here: Call for Tutorials and Workshops.

A proposal can be submitted in plain text or PDF, by email to the tutorial and workshop chairs with the subject: ‘MFI 2021 Tutorial Proposal’ or ‘MFI 2021 Workshop Proposal’.